Hogg Robinson Group (HRG) has said it will be taking extra steps to ensure that its corporate clients are supported during the Olympics next year.
With around 65 per cent of London’s 120,000 rooms allocated to the London Organising Committee of the Olympic Games, (LOCOG) and the remainder available for the hotels themselves to sell, HRG anticipates that as little as 12,000 to 18,000 London hotel rooms will be sold into the general marketplace – reducing the number available for business travellers. Although details on airline schedules are not yet available, it is likely that capacity on in-bound flights will be reduced during July and August 2012.
HRG has a strategy in place to ensure it is 'business as usual' for its clients in 2012, particularly during the Olympic Games themselves. Although July and August are traditionally much quieter months for business travel, HRG says the shortage of rooms will still present a challenge.
The travel management company is already working with its clients to establish what their hotel requirements over the period will be and this will help HRG to secure rooms early and at competitive rates. As an alternative, HRG is recommending that clients consider renting medium to long-stay apartments within London instead of hotel stays, and to consider towns outside of London with good rail links into the capital.
Specialists within HRG are working closely with those clients involved directly in the London 2012 Olympics as service providers, sponsors and hosts, to help them plan projects during the Games.
Ian Windsor, managing director HRG UK said: "It is important to recognise that the Games may present our corporate clients with unusual circumstances when it comes to planning travel. An event as large and complex as the Olympic Games requires a huge amount of careful, advance planning. This is the approach we are adopting too. By encouraging and supporting our clients to think about their requirements in 2012 well in advance, we will be in the strongest possible position next summer to accommodate their needs."